Fiscal Officer - Employment and Training Services

Ongoing Applications

  • Job TypeFull Time
  • Package35 hours per week, Monday through Friday. The job description is not intended to be all-inclusive. The employee will also perform other tasks as assigned by the immediate supervisor and other management employees.

Description  

Morris County Employment and Training Services is seeking a candidate for the position of Fiscal Officer.  The Employment and Training Services Fiscal Office is tasked with an overall Program oversight role responsible for determining how federal and state funds are spent and managed for Workforce Investment Opportunity Act , Work First N.J., Department of Human Services, and other Employment and Training Services grant-funded awarded programs. 

In addition, the Fiscal Officer is tasked with providing daily governance of ETS’ funds, ensuring all funding is spent following fiscal policy. All processes and controls must be in place to ensure that funds are assigned to the appropriate programs and that safeguards are in place for recording transactions, that accounts reconciliations are accomplished monthly, and that expenses conform with the budget. The ETS Fiscal Officer works closely with the County’s Treasury office and NJ State Finance Department to ensure that funds are being dispensed according to county and state fiscal policy. Financial reports are developed on a monthly and fiscal year basis. In addition, the Fiscal Officer works with county and state departmental managers, providing payment and monitoring functions as required. Compliance audits, both at the county and state level, are conducted annually and include asset reviews and financial transactions.

Essential Functions and Responsibilities

  • Responsible for developing annual fiscal budget encompassing all Workforce Investment Opportunity Act , Work First, and Division of Family Development grant funds following established policies.
  • Forecasts and monitors budget vs. actual expenditures to meet annual fiscal goals.
  • Responsible for monitoring all day-to-day financial operations and grant fund activities, including vendor payments, labor allocations, and cash draws.
  • Responsible for month-end closing entries and reconciliation of all general ledger grant accounts.
  • Preparation of monthly and annual State financial reports and all supporting documentation.
  • Responsible for the monthly Funding and Expenditure Report presented to the Workforce Development Board, comparing performance with operating plans.
  • Confers and serves as technical, financial advisor to senior management on financial and operating issues and other related grant funding matters.
  • Manages audit engagement and serves as primary liaison with external auditors and NJ State fiscal monitors to ensure positive results during the annual reviews.
  • Responsible for the development of all financial policies/procedures and internal controls associated with various functions.
  • Supervises and reviews accounting procedures used throughout the organization to ensure that procedures are uniform and consistent.
  • Responsible for administration of company life insurance policy and 401(a) defined contribution plans.
  •  Provides technical accounting guidance and manages two staff members. 

 

Qualifications

  •  • A minimum of three years of progressively responsible work experience managing the accounting functions in a non-profit agency, or equivalent experience • Previous experience with accounting software such as QuickBooks, Sage, MSI, or similarly accounting software • Thorough knowledge of budgeting and accounting practices, processes, and procedures of non-profit organizations • Demonstrated ability to organize, direct and coordinate operations in personnel supervision; the recruitment and retention of key personnel and budget management • Good communication skills, both verbal and written. • Strong organization and analytical skills • Consistent attention to detail • Advanced knowledge and utilization of Excel • Strong computer literacy to include use of MS Word, Powerpoint, Outlook.• CPA preferred • Bachelor’s Degree from an accredited college or university in accounting, finance, or business administration, or equivalent. Master’s Degree preferred •

     

Department and Division

Human Services-Employment and Training Services

Job Location

Morris Plains , NJ 07950