PERFORMANCE PARTNERSHIP AGREEMENT
COUNTY / MUNICIPAL
EXERCISE PROGRAM GUIDELINES
FISCAL YEAR 1997
The following guidelines have been developed by the New Jersey Office of Emergency Management (NJOEM) in accordance with the Federal Emergency Management Agency (FEMA) as a result of the Performance Partnership Agreement (PPA).
The Performance Partnership Agreement between the NJOEM and FEMA requires the development of municipal and county Emergency Operations Plans (EOP’s) and the exercising of these EOP’s.
The New Jersey Office of Emergency Management, in its Performance Partnership Agreement with county and municipal jurisdictions, requires participation in the State OEM’s exercise program.
This planning process is an essential and legally mandated element of every jurisdiction’s overall emergency management program. Complimenting the planning aspect of a jurisdiction’s preparedness efforts are their attempts to test these Plans through Exercising. The State OEM has made exercising a program emphasis area and is intent on having the counties and municipalities participate in a manner that demonstrates the effectiveness of their plans and the capability of their response and recovery personnel.
The New Jersey Office of Emergency Management continues to incorporate the exercise program theories advocated by the Federal Emergency Management Agency. Therefore, the following statements reflect the State OEM’s goals:
Those counties who have received Survivable Crisis Management (SCM) funding for EOC construction, will be required to conduct, at least, one “joint exercise” of their alternate state EOC with the State OEM, biannually.
A minimum of seven (7) EOP annexes tested during the incident response
A formal critique conducted after the event and moderated by a member of the municipal OEM staff and a representative of the county OEM staff in attendance.
Submission of FEMA Exercise Reporting Form (95-44) within thirty (30) days through the County Office of Emergency Management to the State OEM Regional Office. The narrative summary (Section- IV) of the Form must detail the OEM involvement in the response. Areas needing improvement should be listed, and corrective measures identified.
A formal critique conducted after the event and moderated by a representative of the County OEM staff and a representative of the State OEM Regional Office in attendance. (Summary documentation of meeting to be submitted)
Submission of FEMA Exercise Reporting form (95-44) within thirty (30) days to the State OEM Regional Office, to include a narrative summary detailing the County’s involvement in the incident(s). Areas needing improvement should be listed and corrected measures identified.
Municipal (95-44’s) are to be forwarded to their Regional Office, via their County Office, within 30 days
County (95-44’s) are to be forwarded to their Regional Office within thirty (30) days.
The Regional Offices are responsible for assuring completeness of the forms and will enter the reports into the Emergency Management Exercise Reporting System (EMERS).
For those jurisdiction’s requesting full-scale exercise credit for actual occurrences, the Regional Office will review the forms and determine whether the actual occurrence criteria were met. Forms lacking sufficient information or not meeting the established criteria will be sent back to the submitting jurisdiction for correction and re-submittal. After Regional approval, the actual occurrence forms will be sent to the State Office for review.
The State Exercise Officer will make final determination as to whether the criteria for full-scale exercise credit was met. A letter either approving or disapproving exercise credit for actual events will be sent back to the Regional Office for distribution.
The County Office of Emergency Management will forward all correspondence from the municipality, with a cover letter to the respective Regional Office.
County requests to conduct functional or full-scale exercises will be forwarded directly to the Regional Office at least thirty (30) days prior to the exercise date.
Requests should include the date, time, type/level of activity and area in which the exercise is to be conducted, together with a brief scenario outlining the activity to take place and the annexes (of the Plan) to be tested.
The Regional Offices will grant approval for the exercise and will formally notify the respective jurisdiction(s) by letter. Specific attention will be directed to planned road closures due to exercise activity. All communication transmissions will be prefaced and closed with the acknowledgment that the activity taking place is part of an Emergency Management Exercise. Appropriate notifications to Local, County and/or State Authorities will be made by the participating jurisdictions as per
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