Under direction, acts as secretary to a supervisory official, supervises work of a group of clerk transcribers and senior clerk transcribers, or is responsible for very difficult clerical work; any of these categories of work assignments would be combined with very difficult and complex transcription work; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
07908- Bilingual in Spanish and English.
For more, visit: https://info.csc.state.nj.us/jobspec/07908.htm
Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position.
EXAMPLES OF WORK:
Organizes assigned transcription, secretarial, and/or supervisory and other related clerical work, analyzes problems which arise therein, and develops effective work methods.
Assigns, instructs, and may supervise work performance of senior clerk transcribers, clerk transcribers, and other clerical employees.
Transcribes dictation of a difficult, complex, and/or technical nature using recording equipment.
Transcribes dictation which is difficult to arrange and tabulate including legal, medical, and/or statistical materials.
Prepares designated correspondence which may not be reviewed by a supervisor in accord with established procedures.
Processes requests for information in accord with policies.
Relieves a supervisory official of office detail and acts as his/her secretary.
Schedules appointments and interviews callers at the office.
Prepares the agenda of meetings, conferences, and hearings.
Helps to collect material for and edits speeches, reports, and articles.
Prepares factual reports.
Maintains records, reports, and files.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
EXPERIENCE: Two (2) years of experience in the transcription of dictation using recording equipment.
NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester credit hours in secretarial science from an accredited college or university may be substituted for one (1) year of experience indicated above. Course work must include keyboarding skills, methods, and procedures; other courses may include but not be limited to office procedures, word processing, and business English.
LICENSE: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES: Knowledge of the operation of recording devices and of taking and transcribing dictation using such equipment. Knowledge of office methods, practices, routines, machines, and equipment. Knowledge of approved English usage, correct spelling, sentence structure, paragraphing, and legal, medical, or other specialized terminology as required. Ability to organize assigned supervisory or secretarial work, and develop appropriate work methods. Ability to properly use and care for manual and electric typewriters, duplicating machines, and recording or other equipment. Ability to comprehend and interpret regulations and policies and apply them to specific situations. Ability to act as secretary to an administrative official, and relieve him/her of office detail. Ability to process requests for information in accord with established procedures. Ability to transcribe difficult dictation and technical materials using recording equipment, and to do complicated typing with speed, accuracy, and neatness. Ability to compose business letters. Ability to prepare factual reports and agenda of meetings. Ability to maintain records and files. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.